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The NDIS Certification audit process is for those providers offering higher risk or more complex supports.
The certification audit will include document reviews, site visits and interviews with NDIS workers and participants
One of our NDIS specialists will send an electronic proposal outlining the terms and the details of the process.
After having signed with JPS, we will assign you an auditor and audit date. You will also receive a designated Client Services Officer who will assist you in the preparation of your audit documentation.
Our Stage one Audits are usually completed as off-site Audits. You’ll need to provide a completed self-assessment to your assigned JPS auditor for review along with documents such as policies and procedures.
Following the stage 1 audit, a review will be conducted and a stage 1 report will be provided to you at this point planning of a stage 2 assessment will start
Stage 2 Audits are completed onsite for certification audits.
Our Auditors will visit your NDIS Provider office and observe and interview staff and participants.
Our assessors will also assess compliance with the NDIS Practice Standards through document review.
Following the stage 2 audit visit a Stage 2 Report will be prepared and sent to you as draft for your feedback.
Once we have your feedback the audit report will be finalised and sent to the Commission along with our assessment of your certificate of certification, or notification as to why we were unable to certify.
While a certificate of certification from a JPS auditor is used by the NDIS Commission to determine whether an organisation should be registered or not, registration is solely determined by the NDIS Commission at their discretion.
A mid-term spot check during the certification period keeps everyone on their toes across the business, ensuring that quality support and services are provided all the time, every time! This, in turn, gives you the peace of mind that your staff are always upholding your reputation and performing their duties well.
Mid-Term audits by JPS instil confidence in top organisations and ensure they’re meeting requirements for full certification
Registered NDIS Providers must undergo Stage 1 and Stage 2 audits every three years to have their Certificate of registration renewed. However newly registered NDIS Providers that fit into the certification assessment category are required to undertake surveillance audits every 18 months.
During the audit, our auditors will review documents you share that provide evidence of how you comply with the Certification Module of the NDIS Practice Standards.
Certification includes an assessment of the following elements:
1. Rights of participants and responsibilities of providers
2. Provider governance and operational management
3. Provision of supports
4. Support provision environment
Module 1: High intensity daily personal activities
If your organisation requires skills in the following areas you may need an assessment against this module:
- Complex Bowel Care
- Enteral Feeding and Management
- Tracheostomy Care
- Urinary Catheters
- Ventilation
- Subcutaneous Injections
- Manage Diabetes
- High Risk of Seizures
- Pressure Care and Wound Management
- Mealtime Preparation and Delivery
- Stoma Care
Module 2: Specialist behaviour support
Your organisation will be assessed on your skills in ‘Creating individualised strategies for people with disability that are responsive to the person’s needs, in a way that reduces the occurrence and impact of behaviours of concern and minimises the use of restrictive practices.’
Module 2A: Implementing behaviour support
If you are responsible for implementing the support plans outlined in the previous module, you may be required to also fulfil an assessment to this module.
Module 3: Early childhood supports
If you are in any way involved with children you will need to be assessed against this module.
Module 4: Specialist support coordination
If your service provides specialist support to an individual that involves tailored
support to implement, monitor and review their support plans and reduce the risk and complexity of their situation you may need an assessment.
Module 5: Specialist disability accommodation
This module applies to NDIS providers who are registered to provide specialist disability accommodation to NDIS participants.
How long does an audit take?
This ultimately depends on the type of audit you need, your audit readiness, and the size of your company. There is a preparation process prior to the audit commencing, which can be completed at your own pace. In most cases, the audit itself can be a relatively short process, usually from 1 day, to 3 or 4. Once the audit is completed, there is a 2 to 4 week period for us to finalise your audit report and submit this to the NDIS Commission for approval.
How much does an audit cost?
The cost of an audit depends on the amount of work we have to do in order to assess your organisation against the NDIS Practice Standards. Prices vary based on:
We are more than happy to provide a free no obligation quote so feel free to book a call or chat directly. Please have your 'Initial Scope of Audit' document ready when you call. You can upload it here.
How do I choose my auditor?
Ultimately, choosing and engaging an auditor is up to you. There are a number of organisations such as JPS Audit Specialists across Australia that have been appointed as NDIS Approved Auditing Bodies. Once you have your 'Initial Scope of Audit', you can contact us to find out how we would conduct your audit and what we would charge. The audit process can often feel quite daunting and selecting your audit body is an important decision. You want to select an experienced audit body that you feel most comfortable working with. You can book in a call to speak with us here. If you have your Initial Scope of Audit ready you can upload it to our website to receive a no-obligation quote.
How do I know what modules I will need to be assessed against?
The types of support and services you deliver will determine which modules you will be assessed against. You can find out more here.
What is an 'Initial Scope of Audit'?
An 'Initial Scope of Audit' summarises the registration requirements that apply to your organisation. It is provided by the NDIS Commission after you have completed your application for registration. It will outline whether you require a ‘verification’ or ‘certification’ audit and what your organisation needs to demonstrate to comply with the relevant NDIS Practice Standards. You can find an example of an Initial Scope of Audit here. Please have this document ready when you reach out to us. You can upload it to our website here.
Will my audit be onsite or offsite?
This will depend on whether you are having a verification or certification audit. Verification audits are always off site. Due to the pandemic, Certification audits will continue to be off site until further notice.
Audit ready?